The Annual Bend WinterFest returns to Central Oregon February 12th–14th, 2027, bringing three days of live music, delicious food and drink, shopping, entertainment, and activities for the whole family!

For 2027, we’re excited to announce an exciting new partnership with the Bend Park & Recreation District and a brand-new home for WinterFest. The festival will move to the large parking area at the intersection of Simpson Avenue and Columbia Street, located near and in conjunction with The Pavilion skating rink in Bend, Oregon.

This new location will provide an exciting winter festival experience in a central Bend setting, with The Pavilion and surrounding area serving as the backdrop for a weekend filled with community, entertainment, shopping, and family fun. Thousands of spirited locals and visitors will gather once again to celebrate one of Central Oregon’s favorite winter traditions

Vendors Can Choose From Four Marketplace Sections:

Bend Business Showcase- Designed to spotlight the incredible range of local and regional businesses that make Central Oregon thrive. From innovative startups and service providers to established companies and community organizations, the Showcase offers festival-goers the chance to connect directly with businesses that shape the culture and economy of Bend.

Cascades Outdoor MarketCelebrate the Pacific Northwest lifestyle and discover everything Central Oregon has to offer. Showcase your business alongside vendors featuring sports and recreation, tours and experiences, outdoor apparel, hot tubs and saunas, adventure gear, and more. Inspire festival-goers to get outside and discover their next adventure!

The Wonderland Marketplace Discover a vibrant marketplace featuring local vendors and exhibitors showcasing handmade goods, including leather, woodwork, pottery, jewelry, apparel, photography, rustic art, home goods, and more. Local businesses in fitness, media, home improvement, real estate, insurance, nonprofits, and other industries can also connect with potential new clients from Central Oregon and beyond.

The Family Play Zone - A dedicated area offering fun, interactive children's activities throughout the weekend, creating a memorable experience for the entire family.

After your application has been accepted, the Vendor Coordinator will reach out with additional event details, pricing verification, and payment instructions.

For questions, please contact Lay It Out Events at 541-323-0964 or by email at vendors@layitoutevents.com.

• Sales or service counters should be no more than 36 inches from the finished floor or ground, and the width must be at least 36 inches wide.
• All paths of travel must be free from cords and other obstructions. Cords may be covered with rugs, but rugs must be taped down on all sides.
• Price lists should be hung 36–39 inches from the ground.

Allowed Merch/Signage: No agenda-driven merchandise or signage is allowed (i.e. no political, race discrimination, or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy, the vendor will be asked to leave immediately and may be refused future vending opportunities at our events.

Booths: Booth options are available up to 10x30 feet. Vendor spaces in the Family Play Zone start at $300. Non-profit organizations qualify for a 15% discount off general vendor fees. Please be sure to measure and note your space needs accordingly. Spacing is available on a first-come, first-served basis.

Sponsorship opportunities are available. Please contact the Vendor Coordinator for more information. Non-profits should contact the Vendor Coordinator to receive the applicable discount.

After your application has been accepted, the Vendor Coordinator will contact you with additional event information, pricing verification, and payment instructions.

Deadline: Please submit your application before January 16th, 2027 to reserve your space. Please be advised that the event may sell out well before this deadline.

Cancellation Policy: Cancellations received by Friday, December 18th, 2026 will receive a 50% refund. No refunds will be given after December 18th, 2026.

Directions and Setup: The 2027 Bend WinterFest will be held in partnership with the Bend Park & Recreation District at the large parking area located near the intersection of Simpson Avenue and Columbia Street, adjacent to and in conjunction with The Pavilion skating rink in Bend, Oregon. Exact location details, vendor load-in directions, parking information, and setup instructions will be provided at least 10 days prior to the start of the event.

Fire Code: All vendors must follow applicable Deschutes County Fire Code requirements for event setup and operation. Please see the attached document, “Special Event Guidelines,” for additional information.

Hours of Operation: Friday (2/12): 5pm–10pm, Saturday (2/13): 11am–10pm, and Sunday (2/14): 11am–3pm. Vendors must remain open and operational during all hours of the event. Vendors leaving early will not be allowed to return for future events, and their deposit may be forfeited.

Inclement Weather: WinterFest takes place in February. Please plan for extreme winter weather conditions. WinterFest takes place rain, snow, or shine, including high winds and/or extremely cold temperatures. No refunds will be granted due to weather or weather-related conditions. No exceptions.

Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:

• Bend WinterFest - 704 NW Georgia, Bend, OR 97703
• Bend Parks & Recreation District - 799 SW Columbia St, Bend, OR 97702
• Tumalo Creek River Tube Float Rentals (Parking Lot) - 1000 SW Bradbury Way, Bend, OR 97702
• Lay It Out, Inc. - 704 NW Georgia Ave, Bend, OR 97703

Please send all certificates to Lay It Out Events, 704 NW Georgia Ave, Bend, OR 97703 or email them to vendors@layitoutevents.com. Certificates must be received at least two weeks prior to the event start date.

Layout: With WinterFest moving to its new location near The Pavilion in partnership with the Bend Park & Recreation District, the event layout will be different from previous years. Vendor availability and placement may be limited. Vendor location selection, where applicable, will be based on the selected marketplace/price point and the order in which complete applications are received and approved.

Security: Security arrangements for the 2027 WinterFest will be communicated to vendors as event plans are finalized. WinterFest is not responsible for lost, stolen, or damaged merchandise, equipment, or personal property. Vendors are responsible for securing their own belongings and inventory.

Tents, canopies, membrane structures, and air supported structures at fairs, festivals, and other special events must comply with the following:

• Shall not be located within 20 feet of buildings, parked vehicles, or internal combustion engines (including generators).


• Shall be adequately roped, braced, and anchored to withstand weather elements and prevent collapsing.


• Shall secure all compressed gas cylinders (propane, helium, etc) to prevent tip-over.


• Shall prohibit smoking at all times.


• Open flame devices, such as candles or oil lamps, may not be used unless the total area of all individual canopies that are grouped together does not exceed 700 square feet (example: 7 canopies in a row, each of which does not exceed 10 x 10).


• Cooking activities are prohibited unless the total area of all individual canopies that are grouped together does not exceed 700 square feet.


• Shall provide a portable fire extinguisher in any tent or canopy that is performing cooking activities.


• Minimum rating for the fire extinguisher shall be 2A:10BC EXCEPT


• When cooking with pooled oils, greases, or fats, such as a wok or deep fryer, a Class K fire extinguisher shall be provided.

VENDOR INFORMATION

We may tag your social media pages in our social marketing posts, and may link to your social media pages from oregonwinterfest.com. In addition, we may occasionally share your content (with proper credit) in an effort to feature goods/services that will be highlighted at the event.

50% of your vendor fees will be due at the time of application approval. If you've already been pre-approved, please follow payment instructions emailed to you after application submission.

If fees are not fully paid by Friday, January 10th, 2027 vendor space will be canceled, unless alternative payment arrangements have been made with the LIOE Vendor Coordinator.

We accept cash, credit/debit or check. To pay in person, visit:

Lay It Out Events
704 NW Georgia Ave.
Bend, OR 97703
Hours: Monday through Friday, 9am and 5pm

If you have any questions about your application or payment, please contact the Vendor Coordinator at vendors@layitoutevents.com or 541-323-0964.

All amounts owed by Vendor to Lay It Out, Inc. that remain unpaid after 30 days shall be subject to a late payment charge of 1.5% per month (18% APR). Should the account become past due, Vendor agrees to pay all costs of collection, including collection agency charges, attorney fees, and court costs incurred by Lay It Out, Inc. This includes, but is not limited to, all fees and costs actually incurred whether or not any suit or action is filed, and is intended to include all fees and costs incurred in any mediation, arbitration, trial, or appeal.

Postponement or cancellation of the 2027 Bend WinterFest for any reason beyond the control of WinterFest, including but not limited to earthquake, fire, flood, terrorism, severe weather, or other acts of God, shall not constitute cause for any reimbursement to Vendor.

This agreement does not transfer to another vendor’s property, agent, or subsidiary. All other business sectors must negotiate separate sponsorship agreements with Lay It Out, Inc.

WinterFest shall secure and maintain throughout the term of this agreement all insurance appropriate for events of this stature and size, including but not limited to comprehensive general liability insurance, insuring itself against loss or liability arising out of or relating to activities associated with the event.

This agreement sets forth the entire agreement between the parties and takes the place of all prior verbal or written communications concerning the subjects of this Agreement. This agreement may not be altered, modified, or changed in any way by either party without the prior written consent of the other party.

Each of the parties hereto is an independent contractor. Neither party shall have the authority to act on behalf of the other or to incur obligations on behalf of the other unless expressly authorized.

If suit or action is instituted to enforce this agreement or to determine any matter in controversy regarding this agreement, the prevailing party shall be entitled to recover such sums as the court may judge reasonable attorney fees, including attorney fees on appeal and in collecting or enforcing any judgment, order, or decree.

Neither party shall, without written authorization from the other party, disclose to any third party the terms and conditions of this agreement except as may be necessary to establish or assert rights hereunder or as required by law; provided, however, either party may, on a confidential basis, disclose this Agreement to officials, officers, accountants, attorneys, or other individuals within their respective organizations on a “need to know” basis.

hereinafter referred to as “Vendor” and 2027 Bend WinterFest & Lay It Out Events, hereinafter referred to as “Committee.” IN CONSIDERATION FOR PARTICIPATION in 2027 Bend WinterFest, the undersigned hereby agrees to the following:

1. Vendor shall indemnify and hold harmless Lay It Out Inc. and 2027 Bend WinterFest from any claims or liabilities resulting from Vendor’s performance, including any and all loss, damages, or expenses caused by negligent acts, statements, errors, or omissions of Vendor and its agents.



2. Vendor will indemnify, defend, and hold Lay It Out Inc. and its directors, officers, employees, and agents harmless from any and all claims or liability (including, without limitation, any taxes, penalties, interest, costs, or attorney fees) asserted by any third party that results from or arises out of Vendor or Vendor's Personnel performing the Services under this Agreement.



3. Vendor will maintain adequate and reasonable liability insurance covering Vendor’s participation and performance under this Agreement. At any time, upon Lay It Out Inc.’s request, Vendor will submit to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Vendor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance. Vendor acknowledges that Lay It Out Inc. will not provide insurance coverage for Vendor.



4. Vendor will maintain in force any workers' compensation and unemployment insurance required by law relating to Services performed under this Agreement and will, at any time upon request of Lay It Out Inc., provide to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Vendor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance.



5. Vendor agrees to abide by the rules and regulations of 2027 Bend WinterFest. Vendor understands that they may not be asked to participate in future WinterFest events if they are in violation of WinterFest policies, and they may forfeit their deposit.