After application has been accepted, the Vendor Coordinator will reach out to you for your vendor fee payment.
Fire Code: All vendors must follow the Deschutes County Fire Code for setup. Please see the attached document “Special Event Guidelines”.
Hours of Operation: Friday 5pm-9pm, Saturday 11am-9pm, and Sunday 11am-5pm. Vendors must stay open during all hours of the event. Vendors leaving early will not be allowed to return for future events and their deposit will be cashed.
Inclement weather: Oregon WinterFest takes place in February. Please plan for extreme weather conditions. Oregon WinterFest takes place rain, snow or shine as well as in high-wind and/or extremely cold weather. No refunds will be granted due to weather. No exceptions.
Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:
- Oregon WinterFest, 704 NW Georgia, Bend, OR 97703
- Lay It Out, Inc., 704 NW Georgia Ave, Bend, OR 97703
Please send all certificates to Lay It Out Events, 704 NW Georgia Ave, Bend, OR 97703 or email to vendors@layitoutevents.com. Certificates must be received two weeks prior to event start date.
Layout: The layout of this event has dramatically changed and the event will be bigger than ever. You will be able to choose your location based on your price point and the order in which your complete application is turned in.
Security: Security will be provided overnight from 6pm Thursday to 9am Friday, 8pm Friday to 9am Saturday and 8pm Saturday to 9am Sunday. Oregon WinterFest is not responsible for lost or stolen goods.