The 18th Annual, Oregon WinterFest, kicks off on February 14th, in Bend, Oregon. Bend’s own Winter Carnival will take place February 14th-16th, 2020 in the Old Mill District.
The Polar Market begins at the main entrance of the Oregon WinterFest. Everyone attending the festival passes through our sports and recreation outdoor exhibit. This unique exhibit is made up of business and services that cater to the great Northwest active lifestyle. You'll find clothing and accessories for a number of activities, such as skiing, snowboarding, snowshoeing, and snowmobiling. Also included in the Polar Market are local and state government agencies who provide information and education about our great outdoors. Pack up your products and get ready to meet thousands of potential customers, introduce or blow out your inventory, all at the Oregon WinterFest.
A response will be emailed to the address listed in the application.
For questions, please contact Jim by email at firstname.lastname@example.org.
ADA: In an effort to make the Oregon WinterFest and all our events accessible for everyone we ask that you pay attention to the following accessibility guidelines from the City of Bend:
Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire Prevention Division at 541-322-6309. Please see the attached document “Special Event Guidelines”.
Hours of Operation: Friday 5pm-10pm, Saturday 11am-10pm, and Sunday 11am-6pm. Hours may be extended Saturday night at the discretion of LIOE based on traffic. Vendors must stay open during all hours of the event. Vendors leaving early will not be allowed to return for future events and their deposit will be cashed.
Inclement weather: Oregon WinterFest takes place in February. Please plan for extreme weather conditions. Oregon WinterFest takes place rain, snow or shine as well as in high-wind and/or extremely cold weather. No refunds will be granted due to weather. No exceptions.
Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:
Please send all certificates to jim@koneheadproductions.
Certificates must be received two weeks prior to event start date.
Layout: The layout of this event has dramatically changed and the event will be bigger than ever. You will be able to choose your location based on your price point and the order in which your complete application is turned in.
Power: We will do everything we can to make sure your power is up and running during event hours. However power is provided by generators, which come with complications. Please be patient and understand that outages may occur as everyone initially turns on their appliances and lights at the beginning of the event. Additional power is available for $50 per outlet (each outlet not to exceed 15 amps). Be prepared with a 50 ft. extension cord. Please do not bring an extension cord longer than 50 feet. If you use additional power not outlined on your application your deposit will be used as compensation for the additional usage. The outlets provided are standard three prong outlets. You will need to provide your own adapter if you require it. In order for the event to run smoothly and the entire system to be sized accordingly, please present your individual power needs as soon as possible (voltage and amperage). Staff will be monitoring power usage throughout the event to ensure compliance. Power is only available during open hours. Please note, heat will not be left on overnight. Any products susceptible to freezing should not be left overnight. Please list all appliances and amps at the end of this application.
Security: Security will be provided overnight from 6pm Thursday to 9am Friday, 8pm Friday to 9am Saturday and 8pm Saturday to 9am Sunday. Oregon WinterFest is not responsible for lost or stolen goods.
Trash: Dumpsters are located in the gravel lot near the Hampton Inn and Suites. You are responsible to take your trash to these dumpsters. Do not use roll carts for your trash. They are intended for festival attendee use. Grey water tanks are also available near the dumpsters. Anyone caught dumping grey water down storm drains will immediately lose their deposit.
VIP Gift Bags: This is an excellent way to market and brand yourself in the community. A $100 payment will provide you access to product/coupon/flyer placement in the VIP Gift Bag. 50 units are required and due to the Lay It Out Events office by January 15th.
Tents, canopies, membrane structures, and air supported structures at fairs, festivals, and other special events must comply with the following:
hereinafter referred to as “Vendor” and Oregon WinterFest, William Smith Properties, Lay It Out Events, & Konehead Productions hereinafter referred to as “Committee”. IN CONSIDERATION FOR PARTICIPATION in Oregon WinterFest the undersigned hereby agrees to the following: